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Quality Management System Blog

4 Reasons to Use an ERP with an Integrated Quality System

May 25, 2021 9:13:09 AM / 0 Comments / in Acumatica Cloud ERP, Cloud ERP Solutions, Quality Management System by Nancy Phillippi

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Managing QC or quality control and compliance within your ERP (enterprise resource planning) system or using a different database seems like a no-brainer. However, there are still many manufacturing companies that are still using a different system to manage and track quality, compliance and in some cases lots/batches as a result of their production.  If you have a QMS within your ERP why wouldn't you use it?  

End to End Quality Management is the Path to Compliance

There are numerous benefits to using your ERPs quality system or having a truly integrated QMS.  Wouldn't it be great to be able to easily do the following list with integration to your purchasing, inventory, production and trace back to your customers?  

  1. Keep track of vendor performance
    • Track and test inbound raw materials
    • Ensure raw materials have been tested before they hit production
    • Lot tracing if needed back to the vendor
  2. Improving your manufacturing processes and customer satisfaction 
    • Check the raw materials before and during specified QC during production and the final finished good
    • Final QC if desired prior to shipping to your customer to ensure complete customer satisfaction
    • Generate/Print/Email certificate of analysis (COA) reports and show it tied to the customer shipment record - this should also save you a lot of time to have the COA automatically generated! 
    • Report on deviations and create corrective action documents with an audit trail
  3. Maintain standards compliance and audits for your industry such as ISO, GMP and FDA (Keep in mind that software is NOT compliant, but your processes are and they have to be audited.)
    • Create and maintain inspection plans, checklists, etc. and track calibration records to make sure everything quality related is in one place
    • Keep up with non-conformances with a complete audit trail
  4. Ease your traceability steps for recalls and audits
    • Quickly get the data you need from raw material lot numbers and QC results all the way to finished goods tracking.  Batch numbers the raw materials were used in, finished goods batches, QC results along the way, who received the materials, who mixed it or built it and probably even the shipping BOL if needed!  That's what you can get from a FULLY integrated QMS.  
    • Time for your ISO or GMP audits?  They will be a breeze since everything is in one place including QC tests, checklists, and documentation tied to your processes within production, purchasing, etc.

Quality Management for Acumatica Cloud ERP Manufacturing

The easiest software solutions I have ever sold is Acumatica Cloud ERP, but it didn't have a QMS system for its manufacturing.  They had a work around using attributes which was not really a good way to handle quality.  This was a bit frustrating for me since I love Acumatica due to its ease of use and functionality that is rare for the price point and unlimited user license.  I used to sell Sage PFW which had Platinum for Windows financials embedded with a version of BatchMaster process manufacturing.  I knew how important it was for food and chemical manufacturers to have a strong QMS embedded within the software.  Once Sage retired this product it was difficult to continue to sell to food and chemical manufacturers.  I was thrilled when eWorkplace Apps, a spinoff of BatchMaster developed an embedded application for QMS within Acumatica!  

Their solution includes the following: 


If you want to know more check out these resources! 

  • Factsheet
  • QMS system Overview video presentation


If you would like more information about eWorkplace Apps Quality Management System or Acumatica Cloud ERP please reach out to Clients First at 800.331.8382. Clients First is a Gold Acumatica, Dynamics 365 Finance and Supply Chain, Business Central and an eWorkplace Apps partner.  We focus on manufacturing, job shops, MROs and service companies.


Tags: Acumatica Cloud ERP, Cloud ERP Solutions, Quality Management System


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